• Karissa Warmack

Travel Costs Up in The Clouds: Cloud ERP & Cloud Enterprise Software Deployments – Less Costly?

Think Again.

Cloud might be the direction everyone’s heading in, but it hasn’t necessarily made a difference to travel costs. Check out how much companies spend on travel when implementing cloud Enterprise Apps.

For some, business travel is a massive job perk--for others it's a chore. Missed connections, lost luggage, dodgy airport hotels, dead phone batteries and appearing at the office in yesterday’s clothes are all part of business travel fun. Sure, we get to enjoy new places, meet new people and rack up the frequent flier miles. But not so fun for the project owner and the board of governors looking for their precious ROI are the ballooning costs – airfare, hotel, meals, ground transportation and a host of incidentals (i.e., conference room rentals, business center service fees, internet, etc.) which can negatively impact an organization’s bottom line. And considering that today’s business models are increasingly global, companies are spending more money than ever sending employees traveling across the globe for sales calls, events and corporate meetings.

Recent data indicates that the average cost of domestic travel is $111.7 billion each year. In 2018, the average cost of a domestic business trip in the United States was $990, with the average for an international trip coming in at a sizeable $2,525. Costs are expected to rise nearly 4% this year as well. Of course, organizations can’t eliminate all business travel, but they can sure get smarter about it, especially in how they – and their consultant teams - approach their enterprise ERP implementation process.

Historically we all suck up the travel costs, because we know how important it is for all the stakeholders in a major Enterprise Software implementation to be aligned and agreed around their needs and use of the new system that will transform the core processes of the organization. Alignment is everything in an environment where 75% of all such implementations are fraught with failure.

At GroupSystems we know there is a much better way to think about alignment. Finally, with ThinkTank, there is a way to create a virtual stakeholder alignment forum. A place where project expectations can be shared, requirements exhaustively gathered, assessed, voted on and a draft of the global and local ERP configuration can be generated WITHOUT anywhere near as much travel and consternation.

Here are some proof points to consider before approving your next Enterprise Software project T&E budget.

“Leveraging ThinkTank Engage, 60 project representatives were able to efficiently connect and work together to distill the list of functionalities. The teams, despite the disparities in hierarchy and geography, we able to collaborate and rank the importance of these functionalities, within 2 hours – NO travel required!”

“We had a significant reduction in time spent gathering feedback and project sign-off from 4 weeks to eight hours total. Our team eliminated need for travel requirements, saving client time, resources and allotted for budget reallocation.”

“Stakeholders from 40 countries participated in requirements gathering. ThinkTank Engage enables leaders and distributed teams systematically through the steps required to ensure rigor, buy-in and project sign-off. We spent less on travel than we did for coffee.”

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